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Yous can salvage a file to a folder on your hard disk drive, a network location, the cloud, a DVD, the desktop, or a wink drive. While you must place the destination, if it is unlike than the default folder, the saving procedure is the same regardless of what destination you choose. Past default, Office programs salvage files in the default working binder.

Additionally you can save a file in a different file format, such equally RTF, CSV, or PDF.

Saving a file to OneDrive or SharePoint allows you to access it on whatever device and enables features such as AutoSave and Version History, which tin aid forbid data loss if your file closes unexpectedly.

To save your file:

1. Printing CTRL+S or select File >Save.

   Tip:You can also select Save on the Quick Access Toolbar.

2. You must enter a name for the file if you are saving it for the beginning fourth dimension.

Tip:Salvage your file to a deject location, such as OneDrive or SharePoint, to exist able to access it anywhere, collaborate with others in existent-time, and access Version History.

Past default, if you're signed in, files are saved to your OneDrive. If y'all desire to save the electric current file somewhere else, click the Location drib-down to see additional recently-used locations. If the location yous want isn't there, you tin open the full Salve As window past selecting More save options.

Tip:If yous save your file to OneDrive or SharePoint, AutoSave will be enabled by default, so you don't have to remember to salvage as you lot get.

If yous'd similar to alter the default location for these saves to one of your other recently-used folders, select the Location drop-downwardly, right-click the folder location you want to set equally the default and select Ready as Default Location.

If you desire to save to a location other than your recently-used folders, select More locations. If you oasis't received this update yet, your Office applications volition keep to utilize the File menu for saving.

Tips:

• You lot can also press F12 or select File > Save As to open up the File menu.

• If you lot're used to using keyboard shortcuts when closing your document, such equally ALT+F4, you can quickly cull to "Don't Salve" the file by using the keyboard accelerator key for that push (ALT+N).

Save a copy as a new file (Relieve As)

Tip:If you're going to create a new file based on an existing file, but merely want your changes saved in the new file, information technology's a skillful idea to Salvage a Re-create earlier you've fabricated whatever changes. That manner your original file volition remain unchanged and all your edits will be in the new re-create. You can also right-click the original file and select Open a copy.

1. Press F12 or click File > Salvage a Copy

2. By default Office will relieve the re-create in the same location as the original. If you lot're happy with the existing location go on to step iii. If yous want to relieve the new copy in a dissimilar location choose information technology at this point.

   Location	Description
   Sites – [Your Company Proper noun]	SharePoint or Office 365 Groups document libraries
   OneDrive – [Your Company Name]	OneDrive for Business
   OneDrive – Personal	OneDrive for consumers via your Microsoft account
   This PC	Your local device, including whatsoever connected hard drives or wink drives
   Browse	Opens the File Explorer and then you can navigate to whatever location on your calculator.

3. Give your new copy a name and click Save.

Your original file will be closed and you'll now exist working in the new copy y'all just created.

Tip:If you find yourself creating new files based on existing files oft, you may want to use templates to make the process easier and safer. See Create a template for more information.

Salve as a different format

Y'all might want to save your file in another format so that y'all, or somebody else, can open the file in a dissimilar program or older version. For instance, you might want to salve your Discussion certificate equally a Rich Text File (RTF) or your Excel workbook as a Comma-Separated Values (CSV) file.

Of import:If you save an Office file in a format other than the Open up XML format (such every bit .DOCX, .XLSX, or .PPTX) some connected experiences and modern features similar AutoSave or Accessibility Checker won't work on that file.

1. Click the File tab.

2. Click Relieve Every bit.

3. Choose a file location, such every bit OneDrive or This PC to store your file.

4. In the File name box, enter a new name for the file.

5. In the Salve every bit blazon list, click the file format that you want to relieve the file in. For example, click Rich Text Format (.rtf), Word 97-2003 (.doc), Web Folio (.htm or .html), or Comma Delimited (.csv).

   

   For more than information near how to save files in PDF (.pdf) or XPS (.xps) formats, run across Save or convert to PDF or XPS.

6. Click Save.

Back upwards and recover your files

How yous back up and recover your files depends on where and when you saved it. To learn more almost a feature, including which versions of Office support it, select the proper noun of the feature in the tabular array below.

Saved to OneDrive

Saved to your device

If AutoRecover is turned on and your file closes unexpectedly, Document Recovery opens the adjacent time you open the Part app. You tin also recover an earlier version of an Office file.

Important:Even if AutoRecover is turned on, you lot should salve the file oft while you're working on it to avoid losing data because of an unexpected ability failure or other problem.

You tin salvage a copy as a new file, or in a different format, or to a dissimilar location in Function 2016.

Salve a re-create equally a new file (Salvage Equally)

Tip:If you're going to create a new file, based on an existing file, but only want your changes saved in the new file it's a good thought to do the Salvage a Copy process first affair; earlier you've made whatsoever changes. That way your original file will remain unchanged and all your edits will be in the new copy.

1. Press F12 or click File > Save a Copy

2. By default Office volition save the copy in the same location equally the original. If you desire to salvage the new re-create in a different location choose it at this bespeak. If you're happy with the existing location become on to footstep 3.

3. Give your new copy a name and click Save.

Your original file will exist closed and you'll now be working in the new copy you just created.

Tip:If y'all find yourself creating new files based on existing files often, yous may want to use templates to brand the process easier and safer. Meet Create a template for more than information.

Choose a different location to save your file

During the Salve, or Save a Copy, process described higher up you can cull a different location to save your file.

1. Select the cloud, web site, or device location where you want to save the file.

   Location	Clarification
   Sites – [Your Company Name]	SharePoint or Office 365 Groups document libraries
   OneDrive – [Your Company Name]	OneDrive for Business
   OneDrive – Personal	OneDrive for consumers via your Microsoft account
   This PC	Your local device, including any connected difficult drives or flash drives
   Browse	Opens the File Explorer so y'all tin can navigate to any location on your computer.

2. Select a folder from the Recent Folders list, or click Browse if you don't come across the location you desire listed there.

3. Confirm the filename you want to use and click Save.

Save as a unlike, or older, format

Yous might want to salve your file in some other format so that you lot, or somebody else, tin open the file in a different programme or older version. For case, you might desire to salvage your Word 2022 certificate as a Rich Text File (RTF) or your Excel workbook every bit a Comma-Separated Values (CSV) file.

1. Click the File tab.

2. Click Save As.

3. Choose a file location, such as OneDrive or This PC to store your file.

4. In the File name box, enter a new name for the file.

5. In the Relieve as type list, click the file format that yous want to save the file in. For instance, click Rich Text Format (.rtf), Word 97-2003 (.md), Web Page (.htm or .html), or Comma Delimited (.csv).

   

   Notation:For more than information about how to save files in PDF (.pdf) or XPS (.xps) formats, see Relieve or convert to PDF or XPS.

6. Click Save.

Save as a re-create, or to a different location in Role 2013.

1. Select the cloud, web site, or device location where you want to salvage the file.

   Location	Description
   Sites – [Your Company Name]	SharePoint Server 2013 or before document libraries
   OneDrive – [Your Company Name]	OneDrive for work or school
   OneDrive – Personal	OneDrive for consumers via your Microsoft account
   Other web locations	Any other websites you have file storage access to.
   Computer	Your local device

2. Select a folder from the Contempo Folders listing, or click Scan if you don't see the location you want listed in that location.

3. Confirm the filename yous want to employ and click Relieve.

When you use the Save Every bit dialog box, you can also save the file to a new location by using the Navigation pane.

1. To choose a folder or blazon the path to a folder, utilise the Address Bar.

2. To quickly run across locations you use often, use the Navigation pane.

3. To run across more file types, click the arrow.

Y'all tin also apply the Salve As dialog box to rename a file or change the location of where you salvage the file by clicking a different folder.

You lot might want to relieve your file in another format so that you, or somebody else, can open the file in a different programme or older version. For example, you might want to salvage your Word document as a Rich Text File (RTF) or your Excel workbook as a Comma-Separated Values (CSV) file.

1. Click the File tab.

2. Click Save As.

3. Choose a file location, such as OneDrive or This PC to shop your file.

4. In the File name box, enter a new name for the file.

5. In the Save every bit type listing, click the file format that you lot desire to save the file in. For example, click Rich Text Format (.rtf), Web Folio (.htm or .html), or Comma Delimited (.csv).

   

   Note:For more information almost how to salvage files in PDF (.pdf) or XPS (.xps) formats, see Salve or convert to PDF or XPS.

6. Click Save.

If yous are using Role 2010, you tin can relieve files in an earlier version of Office past selecting the version in the Salvage as type listing in the Save As dialog box. For instance, you can save your Word 2010 document (.docx) as a 97-2003 certificate (.doc).

Notes:

• Office 2010 continues the use of the XML-based file formats, such as .docx, .xlsx, and .pptx, introduced in the 2007 Function release. Therefore, files created in Microsoft Word 2010, Microsoft Excel 2010, and Microsoft PowerPoint 2010 tin can exist opened in the 2007 Function release programs without special add-ins or loss of functionality. For more than data, meet Open XML Formats and file name extensions.

• For more information well-nigh compatibility between files from different releases, meet Use the Compatibility Checker.

For data about saving Microsoft Admission 2010 .ACCDB files into the older .MDB format see Convert an .accdb database to an earlier file format.

1. Click the File tab.

2. Click Save As.

3. In the File name box, enter a new name for the file.

4. Click Salvage.

When you use the Save As dialog box, you can also save the file to a new location by using the Navigation pane.

1. To choose a binder or type the path to a folder, use the Address Bar.

2. To quickly come across locations you use oftentimes, employ the Navigation pane.

3. To run into more file types, click the pointer.

Y'all tin also use the Save As dialog box to rename a file or change the location of where you salvage the file by clicking a different folder.

You lot might want to salvage your file in another format so that y'all, or somebody else, can open the file in a different plan or older version. For example, you might desire to save your Word document as a Rich Text File (RTF) or your Excel workbook as a Comma-Separated Values (CSV) file.

1. Click the File tab.

2. Click Relieve As.

3. Cull a file location, such as OneDrive or This PC to store your file.

4. In the File proper noun box, enter a new proper noun for the file.

5. In the Save as type list, click the file format that you desire to save the file in. For instance, click Rich Text Format (.rtf), Web Page (.htm or .html), or Comma Delimited (.csv).

   

   Annotation:For more than information about how to relieve files in PDF (.pdf) or XPS (.xps) formats, see Save or convert to PDF or XPS.

6. Click Save.

If you are using Office 2010, you can salve files in an earlier version of Office past selecting the version in the Save as blazon list in the Save As dialog box. For case, you can save your Give-and-take 2010 certificate (.docx) every bit a 97-2003 document (.doc).

Notes:

• Office 2010 continues the use of the XML-based file formats, such as .docx, .xlsx, and .pptx, introduced in the 2007 Office release. Therefore, files created in Microsoft Word 2010, Microsoft Excel 2010, and Microsoft PowerPoint 2010 tin be opened in the 2007 Office release programs without special add-ins or loss of functionality. For more information, see Open XML Formats and file proper noun extensions.

• For more information almost compatibility betwixt files from different releases, see Use the Compatibility Checker.

For information well-nigh saving Microsoft Access 2010 .ACCDB files into the older .MDB format run across Convert an .accdb database to an earlier file format.

We're listening

This article was updated January 29, 2020 as a consequence of your comments. If y'all constitute information technology helpful, and especially if you didn't, please employ the feedback controls below to permit united states know how we can brand information technology better.

See Also

• What is AutoSave?

• Rename a file

• Save or convert to PDF

• Shop, share, and sync your files

• What happens when you sign out of Office

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Source: https://support.microsoft.com/en-us/office/save-back-up-and-recover-a-file-in-microsoft-office-a7f0a209-ad22-4212-bb53-6cd8e801a6fb

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